Administrative provisions require building officials to:

The requirement for building officials to document each stage of the permit and inspection processes is rooted in the need for accountability, transparency, and compliance with established regulations. This documentation serves multiple purposes: it provides a clear record of what has transpired at each step, helps ensure adherence to safety and building codes, and assists in the identification of any issues that may arise during construction.

Maintaining thorough records allows building officials to track inspections, verify that permits are issued appropriately, and ensures that projects are progressing according to approved plans. Documentation is also vital for resolving disputes or addressing concerns related to construction quality, compliance, or safety standards. This practice not only protects the interests of the public and the integrity of the built environment but also upholds the integrity of the building regulatory process.

While options like conducting public hearings, evaluating contractor qualifications, and creating budget reports may be important tasks related to building regulations and safety, they are not universally mandated as core responsibilities of building officials in the same way that documenting permit and inspection processes is.